{"id":6282,"date":"2022-05-24T14:00:35","date_gmt":"2022-05-24T12:00:35","guid":{"rendered":"https:\/\/parm.com\/?p=6282"},"modified":"2026-03-02T16:07:18","modified_gmt":"2026-03-02T15:07:18","slug":"the-most-important-reports-in-project-management-for-a-comprehensive-overview-2","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/","title":{"rendered":"The most important reports in project management for a comprehensive overview"},"content":{"rendered":"\n<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1>The most important reports in project management<\/h1>\n<p><span style=\"font-size: large;\">This is how you get the best overview of your projects<\/span><\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_1 et_pb_row et_block_row\"><div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/05\/Post_PM-Reports_EN.jpg\" title=\"Post_PM-Reports\" alt=\"The most important reports in project management\" \/><\/span><\/div><\/div><\/div><div class=\"et_pb_row_2 et_pb_row et_block_row\"><div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>It can be difficult to keep track of projects - especially if you manage several projects at the same time or if the projects have a very large scope. A good reporting system with sophisticated reports shows you all the important facts about your projects clearly presented at a glance. This way you can keep track of the current status, make decisions and inform stakeholders.<\/p>\n<p>To manage your projects successfully, you essentially need the following five reports:<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_3 et_pb_row et_block_row\"><div class=\"et_pb_column_3 et_pb_column et_pb_column_3_5 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#1_Portfolio_report\" >1. Portfolio report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#2_Project_status_report\" >2. Project status report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#3_Resource_report\" >3. Resource report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#4_Risk_report\" >4. Risk report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#5_Financial_report\" >5. Financial report<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Portfolio_report\"><\/span>1. Portfolio report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The portfolio report helps to monitor and control the project portfolio. It summarises the current status of all your projects and programmes and compares their key figures, such as the performance and completion of the projects. Since all projects are analysed in parallel in this way, you can also prioritise the projects and, for example, reallocate company resources to work on the projects in line with your company goals. A project portfolio report can include, for example, the overall status of your portfolio, the status of individual projects, adherence to schedule and budget, as well as resource utilisation.<\/p>\n<\/div><\/div><\/div><div class=\"et_pb_column_4 et_pb_column et_pb_column_2_5 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_1 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/09\/Portfolio_Analyse_1.jpg\" class=\"et_pb_lightbox_image\" alt=\"Portfolio-Analyse\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/09\/Portfolio_Analyse_1.jpg\" title=\"Portfolio_Analyse_1\" alt=\"Portfolio-Analyse\" \/><\/span><\/a><\/div><div class=\"et_pb_image_2 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/09\/Portfolio_Analyse_2.jpg\" class=\"et_pb_lightbox_image\" alt=\"Portfolio-Analyse\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/09\/Portfolio_Analyse_2.jpg\" title=\"Portfolio_Analyse_2\" alt=\"Portfolio-Analyse\" \/><\/span><\/a><\/div><\/div><\/div><div class=\"et_pb_row_4 et_pb_row et_block_row\"><div class=\"et_pb_column_5 et_pb_column et_pb_column_2_5 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_3 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-KPIs-MTA.jpg\" class=\"et_pb_lightbox_image\" alt=\"Project status - KPIs + MTA in myPARM BIact\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-KPIs-MTA.jpg\" title=\"Project status - KPIs + MTA\" alt=\"Project status - KPIs + MTA in myPARM BIact\" \/><\/span><\/a><\/div><div class=\"et_pb_image_4 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-KPIs-Alerts.jpg\" class=\"et_pb_lightbox_image\" alt=\"Project status - KPIs + Alerts in myPARM BIact\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-KPIs-Alerts.jpg\" title=\"Project status - KPIs + Alerts\" alt=\"Project status - KPIs + Alerts in myPARM BIact\" \/><\/span><\/a><\/div><\/div><div class=\"et_pb_column_6 et_pb_column et_pb_column_3_5 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"2_Project_status_report\"><\/span>2. Project status report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A project status report is a standard report in project management. This report gives you an overview of the status of an individual project at the time of reporting. In addition to general project data, a project status report usually contains:<\/p>\n<ul>\n<li>the project status in terms of time (overview of the timeline)<\/li>\n<li>the project status<\/li>\n<li>comparisons of baseline, planned and actual values of deadlines, work and costs<\/li>\n<li>important milestones as well as risks and changes<\/li>\n<li>qualitative assessments and additional information<\/li>\n<\/ul>\n<p>Project management software automatically provides you with project status reports at defined intervals. In addition, you can add important comments on the status to provide further useful information.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_5 et_pb_row et_block_row\"><div class=\"et_pb_column_7 et_pb_column et_pb_column_3_5 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_4 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"3_Resource_report\"><\/span>3. Resource report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>It is essential to keep an overview of the available resources, especially when several projects are being carried out at the same time and the project teams are very large. In this way you can avoid overloads, ensure that existing resources are used as optimally as possible, and plan for new projects. In the case of human resources, for example, you can use a resource report to determine whether resources are still available for another project and whether individual employees have been assigned too many or too few tasks. This evaluation therefore not only helps you to understand the utilisation, but can also provide important insights for planning further projects or for reaction options in case of challenges in projects.<\/p>\n<\/div><\/div><\/div><div class=\"et_pb_column_8 et_pb_column et_pb_column_2_5 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_5 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Ressourcenmanagement.jpg\" class=\"et_pb_lightbox_image\" alt=\"Resource management in myPARM\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Ressourcenmanagement.jpg\" title=\"Resource management\" alt=\"Resource management in myPARM\" \/><\/span><\/a><\/div><\/div><\/div><div class=\"et_pb_row_6 et_pb_row et_block_row\"><div class=\"et_pb_column_9 et_pb_column et_pb_column_2_5 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_6 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-Risiken-und-Massnahmen.jpg\" class=\"et_pb_lightbox_image\" alt=\"Project status - Risks and measures in myPARM BIact\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Project-status-Risiken-und-Massnahmen.jpg\" title=\"Project status - Risks and measures\" alt=\"Project status - Risks and measures in myPARM BIact\" \/><\/span><\/a><\/div><\/div><div class=\"et_pb_column_10 et_pb_column et_pb_column_3_5 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_5 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"4_Risk_report\"><\/span>4. Risk report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In every project there are risks that can jeopardise the project's success and that you should therefore keep an eye on. A risk report summarises these risks, shows their probability of occurrence and their significance. This allows you to take measures against these risks and monitor their successful implementation.<\/p>\n<p>&nbsp;<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_7 et_pb_row et_block_row\"><div class=\"et_pb_column_11 et_pb_column et_pb_column_3_5 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_6 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"5_Financial_report\"><\/span>5. Financial report<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To ensure that your project is also a financial success, you should keep an eye on the finances while the project is still running. Put the costs incurred in relation to the progress of the project and you will quickly see whether you need to intervene in the project because it is threatening to exceed the project budget. Good project management software helps you to record working hours and expenses so that you can always refer to the current total costs and compare them with the planned costs. You can also carry out an <a href=\"https:\/\/new-site.parm.com\/en\/project-management-abc-e-for-earned-value-analysis\/\" target=\"_blank\" rel=\"noopener\" title=\"earned value analysis\">earned value analysis<\/a>, for example.<\/p>\n<\/div><\/div><\/div><div class=\"et_pb_column_12 et_pb_column et_pb_column_2_5 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_7 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Projects-revenue-and-costs.jpg\" class=\"et_pb_lightbox_image\" alt=\"Projects income and costs in myPARM BIact\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/03\/Projects-revenue-and-costs.jpg\" title=\"Projects revenue and costs\" alt=\"Projects income and costs in myPARM BIact\" \/><\/span><\/a><\/div><\/div><\/div><div class=\"et_pb_row_8 et_pb_row et_block_row\"><div class=\"et_pb_column_13 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_7 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Creating reports is not the most pleasant task for many project leaders and takes quite some discipline and time. Nevertheless, it is crucial for the success of the project. In order for all responsible persons and team members to get an impression of the current status, reports that clearly summarise the essential information are needed.<br \/>Project management software makes it much easier for you to create project reports, because many reports are generated automatically and can be supplemented with comments as well as qualitative information, such as forecasts, if necessary. The easiest way to create reports is to use ready-made best-practice reports. However, you can also design reports entirely according to your individual wishes and needs.<\/p>\n<p>&nbsp;<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_9 et_pb_row et_block_row\"><div class=\"et_pb_column_14 et_pb_column et_pb_column_1_2 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_8 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>More about the project management software myPARM:<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/new-site.parm.com\/en\/myparm\/\">More information on myPARM<\/a><\/div><\/div><div class=\"et_pb_column_15 et_pb_column et_pb_column_1_2 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_9 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Would you like to get to know myPARM in a demo presentation? Then make an appointment with us right away!<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_1_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_1 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/calendly.com\/parmag\/myparm-webdemo-en\" target=\"_blank\">Arrange appointment<\/a><\/div><\/div><\/div><div class=\"et_pb_row_10 et_pb_row et_block_row\"><div class=\"et_pb_column_16 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><div class=\"shariff shariff-align-left shariff-widget-align-left\" style=\"display:none\"><ul class=\"shariff-buttons theme-round orientation-horizontal buttonsize-medium\"><li class=\"shariff-button facebook shariff-nocustomcolor\" style=\"background-color:#4273c8\"><a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https%3A%2F%2Fparm.com%2Fen%2Fthe-most-important-reports-in-project-management-for-a-comprehensive-overview-2%2F\" title=\"Bei Facebook teilen\" aria-label=\"Bei Facebook teilen\" role=\"button\" rel=\"nofollow\" class=\"shariff-link\" style=\"; 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Especially if information is not available centrally and data has to be collected laboriously. Nevertheless, it is crucial for the success of projects To ensure that all responsible persons and team members can get an impression of the current status, reports that clearly summarise the essential information are needed. We show the most important reports in project management. <\/p>\n","protected":false},"author":1,"featured_media":6293,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[49],"tags":[664,665,479,656],"class_list":["post-6282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","tag-berichte-en","tag-projektberichte-en","tag-projektmanagement-en","tag-projektteam-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The most important project reports | Parm AG<\/title>\n<meta name=\"description\" content=\"The most important reports in project management for a comprehensive overview These are the most important reports in project management.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The most important reports in project management for a comprehensive overview\" \/>\n<meta property=\"og:description\" content=\"Preparing reports is not the most pleasant task for many project leaders and requires a lot of time as well as discipline. Especially if information is not available centrally and data has to be collected laboriously. Nevertheless, it is crucial for the success of projects To ensure that all responsible persons and team members can get an impression of the current status, reports that clearly summarise the essential information are needed. We show what the most important reports in project management are.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/parm.com\/en\/the-most-important-reports-in-project-management-for-a-comprehensive-overview-2\/\" \/>\n<meta property=\"og:site_name\" content=\"Parm AG\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/myparm\" \/>\n<meta property=\"article:published_time\" content=\"2022-05-24T12:00:35+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-02T15:07:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/05\/Post_PM-Reports_EN.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"630\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Natascha Schleutker\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"The most important reports in project management for a comprehensive overview\" \/>\n<meta name=\"twitter:description\" content=\"Preparing reports is not the most pleasant task for many project leaders and requires a lot of time as well as discipline. Especially if information is not available centrally and data has to be collected laboriously. Nevertheless, it is crucial for the success of projects To ensure that all responsible persons and team members can get an impression of the current status, reports that clearly summarise the essential information are needed. 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