{"id":43431,"date":"2024-10-09T09:00:00","date_gmt":"2024-10-09T07:00:00","guid":{"rendered":"https:\/\/parm.com\/?p=43431"},"modified":"2026-03-02T16:13:03","modified_gmt":"2026-03-02T15:13:03","slug":"focused-despite-stress-how-project-managers-keep-their-team-on-track","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/","title":{"rendered":"Focused despite stress: How project managers keep their team on track"},"content":{"rendered":"\n<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1><strong>Focused despite stress: How project managers keep their team on track<\/strong><\/h1>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_1 et_pb_row et_block_row\"><div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\">[shariff]<\/div><\/div><\/div><\/div><div class=\"et_pb_row_2 et_pb_row et_block_row\"><div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2024\/10\/Post_Fokus_EN.jpg\" alt=\"Focused despite stress: How project managers keep their team on track\" title=\"Post_Focus\" width=\"2500\" height=\"1313\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2024\/10\/Post_Fokus_EN.jpg 2500w, https:\/\/parm.com\/wp-content\/uploads\/2024\/10\/Post_Fokus_EN-1280x672.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2024\/10\/Post_Fokus_EN-980x515.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2024\/10\/Post_Fokus_EN-480x252.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2500px, 100vw\" class=\"wp-image-43451\" \/><\/span><\/div><\/div><\/div><div class=\"et_pb_row_3 et_pb_row et_pb_equal_columns et_block_row\"><div class=\"et_pb_column_3 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Projects are often associated with high pressure and numerous challenges - both for project managers and team members.<br \/>\nEspecially in dynamic work environments where employees are working on several projects at the same time or have additional commitments, it can be difficult to stay focused.<br \/>\nStress, conflicting priorities and constant interruptions are just some of the factors that can affect a team's concentration and efficiency.<br \/>\nThis makes it all the more important that project managers use targeted methods to keep their team on track, minimize distractions and organize the workload in such a way that motivation and productivity do not suffer.<br \/>\nIn this article, we look at effective approaches to help teams stay focused and complete projects successfully.    <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_4 et_pb_row et_block_row\"><div class=\"et_pb_column_4 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#1_Klare_Planung\" >1. Klare Planung<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#2_visualizations\" >2. visualizations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#3_Effektive_Kommunikation_und_Meetings\" >3. Effektive Kommunikation und Meetings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#4_Transparente_Statusuberwachung\" >4. Transparente Status\u00fcberwachung<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#5_Verantwortungsbewusstsein_und_Initiative_fordern\" >5. Verantwortungsbewusstsein und Initiative f\u00f6rdern<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#6_planning_tasks_in_advance_and_managing_time\" >6. planning tasks in advance and managing time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Klare_Planung\"><\/span>1. Klare Planung<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Nur mit einer klaren Planung blickt das Team in dieselbe Richtung und kann so fokussiert arbeiten. So sollten vor Projektbeginn einige Fragen beantwortet sein. Was soll erreicht werden? Welche Schritte m\u00fcssen daf\u00fcr gemacht werden? Wer macht was? Wie wird kommuniziert und wo liegen wichtige Daten? Klare Strukturen helfen dabei, Ablenkungen zu vermeiden.<\/p>\n<ul>\n<li><strong>Ziele:<\/strong> Die Definition klarer Ziele gibt dem Team Orientierung und definiert Priorit\u00e4ten. Wenn alle wissen, was das \u00fcbergeordnete Ziel ist und welche Meilensteine auf dem Weg dahin erreicht werden m\u00fcssen, kann der Fokus leichter aufrechterhalten werden. Ziele sollten dabei idealerweise nach der SMART-Methode (spezifisch, messbar, erreichbar, relevant und zeitgebunden) formuliert werden, um die Erwartungen an das Team eindeutig zu machen. Wichtig ist allerdings zu beachten, dass Ziele regelm\u00e4ssig \u00fcberpr\u00fcft werden sollten, da sie sich im Laufe der Umsetzung eines Projektes \u00e4ndern k\u00f6nnen. In solchen F\u00e4llen sollten sie schnellstm\u00f6glich angepasst werden, um Ablenkungen zu vermeiden.<\/li>\n<li><strong>Verantwortlichkeiten:<\/strong> Jedes Teammitglied sollte genau wissen, welche Aufgaben in seinem Verantwortungsbereich liegen. Dadurch wird Doppelarbeit vermieden, sodass sich jeder auf seine Aufgaben konzentrieren kann. Klar definierte Rollen sorgen zudem daf\u00fcr, dass das Team effizienter arbeitet, weil es keine Unklarheiten dar\u00fcber gibt, wer wof\u00fcr zust\u00e4ndig ist.<\/li>\n<li><strong>Kommunikationswege:<\/strong> Auch eine effektive Kommunikation erfordert klare, vorab festgelegte Wege und Mittel. So sollte von Anfang an definiert sein, welche Informationen \u00fcber welche Kan\u00e4le geteilt werden. Ein zentraler Kommunikationskanal (z. B. eine Projektmanagement-Plattform) hilft, Missverst\u00e4ndnisse zu vermeiden und h\u00e4lt alle Beteiligten auf dem Laufenden.<\/li>\n<li><strong>Dokumentenmanagement:<\/strong> Dazu geh\u00f6rt auch ein gut strukturiertes System zur Ablage und zum Teilen von Dokumenten. Alle relevanten Unterlagen sollten zentral, klar kategorisiert und leicht zug\u00e4nglich sein, damit das Team keine Zeit mit der Suche nach Informationen verschwendet und alle mit den aktuellen Versionen der Dokumente arbeiten.<\/li>\n<\/ul>\n<\/div><\/div><div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"2_visualizations\"><\/span>2. visualizations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Visualizations are a powerful tool for presenting complex information in an understandable and clear way.<br \/>\nWhether <a href=\"https:\/\/parm.com\/en\/project-management-abc-g-for-gantt-chart\/\" target=\"_blank\" rel=\"noopener\" title=\"Project management ABC: G for Gantt chart\">Gantt charts<\/a>, <a href=\"https:\/\/parm.com\/en\/project-management-abc-k-for-kanban\/\" target=\"_blank\" rel=\"noopener\" title=\"Project Management ABC: K for Kanban\">Kanban boards<\/a>, flowcharts or mind maps - they help the team to clearly see the progress of the project, understand tasks in context and focus on the next steps. <\/p>\n<\/div><\/div><div class=\"et_pb_gallery_0 et_pb_gallery et_pb_bg_layout_light et_pb_slider et_pb_gallery_fullwidth clearfix et_pb_module\" data-auto-rotate=\"off\" data-auto-rotate-speed=\"\"><div class=\"et_pb_gallery_items et_post_gallery clearfix\" data-per_page=\"4\"><div class=\"et_pb_gallery_item et_pb_gallery_item_0_0\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung.jpg\" title=\"Einzelprojektmanagement_mit_Ressourcenauslastung\"><img loading=\"lazy\" decoding=\"async\" width=\"1621\" height=\"995\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung.jpg\" alt=\"Projekt with resource utilisation\" class=\"wp-image-14627\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung.jpg 1621w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung-1280x786.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung-980x602.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Einzelprojektmanagement_mit_Ressourcenauslastung-480x295.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1621px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_1\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2.jpg\" title=\"BSC Dashboard 2\"><img loading=\"lazy\" decoding=\"async\" width=\"1681\" height=\"941\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2.jpg\" alt=\"BSC Dashboard - Actions and Measures Overview\" class=\"wp-image-9875\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2.jpg 1681w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2-1280x695.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2-980x532.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-2-480x261.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1681px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_2\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied.jpg\" title=\"Overview Revenue Alerts - filter applied\"><img loading=\"lazy\" decoding=\"async\" width=\"1584\" height=\"951\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied.jpg\" alt=\"Overview of sales alerts in myPARM BIact\" class=\"wp-image-4722\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied.jpg 1584w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied-1280x768.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied-980x588.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Overview-Revenue-Alerts-filter-applied-480x288.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1584px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_3\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard.jpg\" title=\"BSC Dashboard\"><img loading=\"lazy\" decoding=\"async\" width=\"1680\" height=\"944\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard.jpg\" alt=\"BSC Dashboard - Objectives and KPIs Overview\" class=\"wp-image-9879\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard.jpg 1680w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-1280x719.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-980x551.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/08\/BSC-Dashboard-480x270.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1680px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_4\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview.jpg\" title=\"Resource_Management_overview\"><img loading=\"lazy\" decoding=\"async\" width=\"1573\" height=\"943\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview.jpg\" alt=\"Resource management overview\" class=\"wp-image-14654\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview.jpg 1573w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview-1280x767.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview-980x588.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Resource_Management_overview-480x288.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1573px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_5\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline.jpg\" title=\"Portfolio_Management_-_Timeline\"><img loading=\"lazy\" decoding=\"async\" width=\"1466\" height=\"921\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline.jpg\" alt=\"Portfolio Management - Timeline\" class=\"wp-image-14643\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline.jpg 1466w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline-1280x804.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline-980x616.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Timeline-480x302.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1466px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_6\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control.jpg\" title=\"Portfolio_Management_-_Financial_Control\"><img loading=\"lazy\" decoding=\"async\" width=\"1467\" height=\"921\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control.jpg\" alt=\"Portfolio Management - Financial_Control\" class=\"wp-image-14638\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control.jpg 1467w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control-1280x804.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control-980x615.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management_-_Financial_Control-480x301.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1467px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><div class=\"et_pb_gallery_item et_pb_gallery_item_0_7\"><div class=\"et_pb_gallery_image landscape\" data-per_page=\"4\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management.jpg\" title=\"Gestione del portafoglio\"><img loading=\"lazy\" decoding=\"async\" width=\"1394\" height=\"915\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management.jpg\" alt=\"Gestione del portafoglio\" class=\"wp-image-14632\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management.jpg 1394w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management-1280x840.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management-980x643.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2023\/01\/Portfolio_Management-480x315.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1394px, 100vw\" \/><span class=\"et_overlay\" data-icon=\"\" data-icon-tablet=\"\" data-icon-phone=\"\"><\/span><\/a><\/div><\/div><\/div><\/div><div class=\"et_pb_text_4 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>However, visualizations can also be used in meetings to guide discussions, keep track of all relevant aspects or help team members to follow topics in which they are not directly involved.<br \/>\nThis does not have to involve high-quality graphics and diagrams.<br \/>\nRather, it can also help to note down a list on the flipchart during the meeting, keep minutes or share your files via the screen.  <\/p>\n<\/div><\/div><div class=\"et_pb_text_5 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"3_Effektive_Kommunikation_und_Meetings\"><\/span>3. Effektive Kommunikation und Meetings<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Eine klare und zielgerichtete Kommunikation ist der Schl\u00fcssel f\u00fcr ein fokussiertes Team. Regelm\u00e4ssige Status-Updates und kurze Check-Ins sind daher wichtig, um den Fortschritt zu besprechen und sicherzustellen, dass der Fokus richtig gesetzt ist. Gleichzeitig ist es aber wichtig, Informations\u00fcberfluss zu vermeiden, da zu viele Informationen ablenken k\u00f6nnen. Daher sollten Meetings kurz und gezielt sein, um die Zeit des Teams optimal zu nutzen. Eine gute Vorbereitung, eine klare Struktur sowie Zielsetzung helfen weiter dabei, wertvolle Arbeitszeit nicht unn\u00f6tig zu verschwenden. Um unn\u00f6tige Meetings zu vermeiden hilft es, den Zweck jedes Meetings vorher zu definieren, genau zu \u00fcberlegen, wer daran teilnehmen sollte, und darauf zu achten, dass alle Beteiligten im Voraus die n\u00f6tigen Informationen erhalten.<\/p>\n<p><em>Unser Tipp:<\/em> Die wenigsten Teilnehmenden werden es schaffen, einem langen Meeting dauerhaft konzentriert zuzuh\u00f6ren. Daher kann es sein, dass wichtige Punkte nicht richtig ankommen. Um dem entgegenzuwirken, hilft es, nach jedem Meeting die wichtigsten Punkte kurz zusammen zu fassen. S\u00e4tze wie \u00abich halte fest\u00bb oder \u00abich fasse zusammen\u00bb sorgen dabei daf\u00fcr, dass die Aufmerksamkeit des Teams kurzfristig in die H\u00f6he geht, und helfen Ihnen so den Fokus des Teams wieder auf das Thema zu lenken. Eine schriftliche Zusammenfassung stellt zudem sicher, dass alle Teammitglieder dieselben Informationen haben und nichts in Vergessenheit ger\u00e4t, insbesondere wenn die Zusammenfassung klare Handlungspunkte f\u00fcr das Team festh\u00e4lt. Um die Zusammenfassung einfach zu erstellen kann ein Meetingprotokoll-Template genutzt werden, in dem schon w\u00e4hrend des Meetings die wichtigsten Punkte, Entscheidungen und Aufgaben festgehalten werden.<\/p>\n<\/div><\/div><div class=\"et_pb_text_6 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"4_Transparente_Statusuberwachung\"><\/span>4. Transparente Status\u00fcberwachung<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Eine regelm\u00e4ssige und transparente \u00dcberwachung des Projektfortschritts ist essenziell, um das Team auf dem richtigen Kurs halten zu k\u00f6nnen. W\u00f6chentliche Status-Update-Meetings oder auch Daily Stand-ups helfen sicherzustellen, dass alle Beteiligten auf dem Laufenden sind. Durch den Einsatz von Tools zur Fortschrittsverfolgung (wie Projektmanagement-Software oder Kanban-Boards) k\u00f6nnen Projektleitende und das Team zudem den \u00dcberblick \u00fcber abgeschlossene und anstehende Aufgaben behalten. Gleichzeitig hilft die regelm\u00e4ssige \u00dcberpr\u00fcfung des Status dabei, gezielte R\u00fcckmeldungen an das Team zu geben, und m\u00f6gliche Probleme fr\u00fchzeitig zu erkennen. So k\u00f6nnen Massnahmen ergriffen werden, die den Fokus zur\u00fcck auf das eigentliche Projekt legen.<\/p>\n<\/div><\/div><div class=\"et_pb_text_7 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"5_Verantwortungsbewusstsein_und_Initiative_fordern\"><\/span>5. Verantwortungsbewusstsein und Initiative f\u00f6rdern<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Um das Verantwortungsbewusstsein und die Eigeninitiative der Teammitglieder zu f\u00f6rdern, sollten Projektleitende nicht nur Aufgaben delegieren, sondern ihnen die Freiheit geben, selbst Entscheidungen zu treffen und Vorschl\u00e4ge einzubringen. Es kann also helfen, den Mitarbeitenden die Verantwortung f\u00fcr Teilprojekte, einzelne Aufgaben oder bestimmte Entscheidungen zu \u00fcbertragen. Wenn Teammitglieder sich verantwortlich f\u00fchlen und die M\u00f6glichkeit haben, eigene Ideen umzusetzen, arbeiten sie in der Regel engagierter und fokussierter an den Zielen des Projekts. Das hilft ausserdem dabei, dass Mitarbeitende Erfolge erreichen, die wiederum angesprochen und gelobt werden sollten, um das Verantwortungsbewusstsein noch weiter zu st\u00e4rken.<\/p>\n<\/div><\/div><div class=\"et_pb_text_8 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"6_planning_tasks_in_advance_and_managing_time\"><\/span>6. planning tasks in advance and managing time<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Good project planning involves not only the distribution and prioritization of tasks, but also realistic time management. Project managers should make sure to plan in buffer times to allow for unforeseen delays. However, forward planning also means identifying potential bottlenecks at an early stage and prioritizing resources accordingly. Techniques such as the <a href=\"https:\/\/parm.com\/en\/prioritizing-tasks-with-the-eisenhower-matrix\/\" target=\"_blank\" rel=\"noopener\" title=\"Prioritizing tasks with the Eisenhower Matrix\">Eisenhower matrix<\/a> (differentiation between important and urgent tasks) or the <a href=\"https:\/\/parm.com\/en\/classic-efficiency-in-modern-project-management-the-ivy-lee-method\/\" target=\"_blank\" rel=\"noopener\" title=\"Classic efficiency in modern project management: the Ivy Lee method\">Ivy Lee method<\/a> help to set the right priorities and thus direct the focus to the most important tasks. Methods such as the <a href=\"https:\/\/parm.com\/en\/project-time-management\/\" target=\"_blank\" rel=\"noopener\" title=\"https:\/\/parm.com\/zeitmanagement-im-projekt\/\">Pomodoro technique<\/a>, <a href=\"https:\/\/parm.com\/en\/project-time-management-eat-that-frog\/\" target=\"_blank\" rel=\"noopener\" title=\"Project time management: Eat That Frog\">Eat-that-frog<\/a>, <a href=\"https:\/\/parm.com\/en\/project-time-management-timeboxing\/\" target=\"_blank\" rel=\"noopener\" title=\"Project time management: Timeboxing\">Timeboxing<\/a> or <a href=\"https:\/\/parm.com\/en\/project-time-management-getting-things-done\/\" target=\"_blank\" rel=\"noopener\" title=\"Project time management: Getting Things Done\">Getting Things Done<\/a>, on the other hand, help to use the available working time effectively and work on the project in a focused manner.    <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_5 et_pb_row et_block_row\"><div class=\"et_pb_column_5 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_9 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The success of a project depends on the team's ability to work in a focused and organized manner - despite all the challenges and distractions.<br \/>\nClear goals, efficient communication channels and transparent status monitoring are essential to keep the team on track.<br \/>\nCoupled with the promotion of personal initiative and well thought-out time management, project managers create the optimal conditions for projects to be completed successfully and without stress.  <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_6 et_pb_row et_block_row\"><div class=\"et_pb_column_6 et_pb_column et_pb_column_1_2 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_10 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>The project management software myPARM ProjectManagement offers ideal support for implementing these methods effectively.<br \/>\nWith comprehensive functions for project and task planning, real-time status reports and integrated communication functions as well as a document management system, myPARM ensures that teams work together smoothly and always maintain an overview. <\/p>\n<\/div><\/div><\/div><div class=\"et_pb_column_7 et_pb_column et_pb_column_1_2 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_11 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Learn more about the project and portfolio management software myPARM:<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/parm.com\/en\/myparm\/\">More information on myPARM<\/a><\/div><div class=\"et_pb_text_12 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Would you like to get to know myPARM in a demo?<br \/>\nThen make an appointment with us right away! 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We show 6 methods that make it possible.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/parm.com\/en\/focused-despite-stress-how-project-managers-keep-their-team-on-track\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Focused despite stress: How project managers keep their team on track\" \/>\n<meta property=\"og:description\" content=\"As project managers, we are often faced with the challenge of keeping our teams on track despite stress and distractions. Clear planning, effective communication and the right encouragement of initiative are key to staying focused, even in hectic times. 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