{"id":4192,"date":"2022-03-02T13:39:43","date_gmt":"2022-03-02T12:39:43","guid":{"rendered":"https:\/\/parm.com\/?p=4192"},"modified":"2026-07-24T10:56:21","modified_gmt":"2026-07-24T08:56:21","slug":"how-to-choose-the-right-project-management-software","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/how-to-choose-the-right-project-management-software\/","title":{"rendered":"How to choose the right project management software"},"content":{"rendered":"<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\">\n<div class=\"et_pb_row_0 et_pb_row et_block_row\">\n<div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1>How to choose the right project management software<\/h1>\n<p><span style=\"font-size: large;\">A guide to help you find the right software<br \/><\/span><\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_1 et_pb_row et_block_row\">\n<div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Post_choose_PM-Software.jpg\" alt=\"Compass pointing to the word Decision with wording &quot;How to choose the right project management software?&quot;\" title=\"Post_choose_pm-software\" width=\"2500\" height=\"1313\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Post_choose_PM-Software.jpg 2500w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Post_choose_PM-Software-1280x672.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Post_choose_PM-Software-980x515.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Post_choose_PM-Software-480x252.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2500px, 100vw\" class=\"wp-image-4197\" \/><\/span><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_2 et_pb_row et_pb_equal_columns et_block_row\">\n<div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>The range of software for project management is huge and there are countless providers. From simple solutions that are essentially only suitable for task planning to comprehensive overall packages that offer, for example, resource management, time recording, controlling and reporting in addition to pure project management, there is everything a project team could wish for. However, this wide choice also has a downside, because it makes it difficult to decide on the best project management software for one's own team. In this way, the selection and implementation of suitable software becomes a project in its own right.   <\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_3 et_pb_row et_block_row\">\n<div class=\"et_pb_column_3 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Have you decided to introduce a new project management software, e.g. because <a href=\"https:\/\/parm.com\/2022\/02\/23\/excel-im-projektmanagement-sinnvoll-oder-nicht\/\" target=\"_blank\" rel=\"noopener\" title=\"Project management in Excel\">project management in Excel<\/a> is too inefficient for you? Then you will find a short guide here to help you select the right project management software. <\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/how-to-choose-the-right-project-management-software\/#7_steps_to_success_with_the_right_software\" >7 steps to success with the right software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/how-to-choose-the-right-project-management-software\/#The_project_management_software_myPARM\" >The project management software myPARM<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"7_steps_to_success_with_the_right_software\"><\/span>7 steps to success with the right software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<h3>1. Analyze current status & define requirements<\/h3>\n<p>As a basis for the next steps, you should take the time to analyze the current status of your project management.<\/p>\n<ul>\n<li>How are projects currently planned and controlled?<\/li>\n<li>Which processes must be followed, which could be improved?<\/li>\n<li>Where can or should a new software offer support?<\/li>\n<li>Where are difficulties? What is currently already working optimally? <\/li>\n<\/ul>\n<p>Talk to the members of your team about this as well, as they often have other points of view to contribute. Invite them to describe current project management issues, use cases, and areas for improvement. Ask what the approach to a project is and which functions are essential. In this way, you can compile a catalogue of functions and requirements. In order for this catalogue not to become too extensive, you should concentrate on the requirements that are really essential and prioritise them. This creates a list with which you can compare the various software solutions in the following.     <\/p>\n<p>&nbsp;<\/p>\n<h3> 2. Clarify technical requirements<\/h3>\n<p>Of course, your existing technical infrastructure also plays an important role in selecting the right project management software solution for you. It\u2019s best to determine\u2014before you even start your search\u2014whether the software should be installed on your own hardware (on-premise) or whether it can be used in the cloud. You should also consider which interfaces with existing software are necessary. For example, if the project management software needs to use data from Excel or your ERP system, or transfer project-specific data to other systems, you should know this in advance.<br \/>The capacity of your IT department is also an important factor here\u2014can your IT team make the necessary adjustments to the software themselves, and do they have the capacity to handle the software\u2019s administration? Or would it be better for the software vendor to handle this, and for you to subscribe to the software on a <a href=\"https:\/\/parm.com\/en\/hosting\/\" target=\"_blank\" rel=\"noopener\" title=\"myPARM hosting options\">Software-as-a-Service (SaaS) basis<\/a>?    <\/p>\n<p>&nbsp;<\/p>\n<h3>3. Product Research<\/h3>\n<p>You can now look for suitable solutions with your catalogue of requirements and the technical prerequisites. In this respect, comparison portals and product studies can also be helpful. You can, for example, compare software on <a href=\"https:\/\/www.projektmagazin.de\/software\" target=\"_blank\" rel=\"noopener\" title=\"projectmagazine.com\">projektmagazin.de<\/a> or the <a href=\"https:\/\/barc.de\/\" target=\"_blank\" rel=\"noopener\" title=\"Barc Study\">Barc study<\/a> and filter according to the criteria that are particularly important to you. If your project management team works according to a specific methodology or standards, such as PRINCE2, you can also specifically look for software that supports this. You will then find what you are looking for at <a href=\"https:\/\/certified-tool.com\/\" target=\"_blank\" rel=\"noopener\" title=\"Serview Certified Tools\">SERVIEW<\/a>, for example    <\/p>\n<p>&nbsp;<\/p>\n<h3> 4. Test software<\/h3>\n<p>Once you\u2019ve found a few suitable solutions that match your specific requirements, you can schedule initial presentation meetings with the vendors to ask any questions you may have and put the potential solutions to the test through pilot projects. Testing under real-world working conditions is important, as this is the only way to determine whether your team members can work effectively with the software.<br \/><a href=\"https:\/\/parm.com\/en\/test-registration\/\" target=\"_blank\" rel=\"noopener\" title=\"Test myPARM as a pilot project\">Pilot projects<\/a> are particularly helpful in this regard: The project management software can be configured to meet your specific needs in terms of processes, terminology, input forms, and other displays, thereby significantly increasing user acceptance of the new software. By importing existing data or mapping out specific projects, the software can be tested under realistic conditions following an initial brief training session. Be sure to set aside sufficient time for this phase (approximately two to three months) and involve future key users of the software in the testing to gather sufficient information early on about future user acceptance and to ensure that the preferred software solution is also user-friendly. You may also discover during this phase that none of the options are suitable for your requirements or that you have given the highest priority to the wrong requirements. In these cases, you should revise your requirements specification and start your product research again.     <\/p>\n<p>&nbsp;<\/p>\n<h3>5. Estimate implementation effort and costs<\/h3>\n<p>Before you decide on a solution, you should estimate the costs that you will incur with the respective option. For this, you can obtain a binding offer from the manufacturer. In addition, you should clarify how quickly the respective software could be introduced in your team, i.e. from when the whole team can start working productively with it. This includes not only the time needed by the manufacturer or your IT department to adapt the software and provide interfaces, for example, but also the time needed for training your employees. Often, the manufacturer can also help you with an initial estimate with his experience or can even give you a guarantee for the costs and implementation time.    <\/p>\n<p>&nbsp;<\/p>\n<h3>6. Selection<\/h3>\n<p>Now compare the different options and decide on a solution. In this step, too, you should involve all central persons in order to make the best possible decision and to increase the acceptance of the new software in advance. <\/p>\n<p>&nbsp;<\/p>\n<h3>7. Implementation<\/h3>\n<p>Once a decision has been made, the next step is to implement the software. To ensure that the introduction does not fail, you should now focus on strengthening user acceptance. If you have already included the most important users in your decision in advance, you have already made a great deal right here. Nevertheless, you should clearly demonstrate to all users how the new software facilitates their everyday work and what its advantages are. For this purpose, it can be useful to define key users who are trained particularly intensively in the use of the software.     These key users can then support and motivate all other users.<\/p>\n<p>&nbsp;<\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_image_1 et_pb_image et_pb_module et_block_module\"><a href=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot.jpg\" class=\"et_pb_lightbox_image\" alt=\"Implementation plan in myPARM with pilot project\"><span class=\"et_pb_image_wrap\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot.jpg\" width=\"1872\" height=\"586\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot.jpg 1872w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot-1280x401.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot-980x307.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/03\/Implementierungsplan-mit-Pilot-480x150.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1872px, 100vw\" class=\"wp-image-4204\" title=\"Implementation plan with pilot\" alt=\"Implementation plan in myPARM with pilot project\" \/><\/span><\/a><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_4 et_pb_row et_block_row\">\n<div class=\"et_pb_column_4 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_4 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"The_project_management_software_myPARM\"><\/span>The project management software myPARM<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Every department within a company has its own specific requirements. This often leads to the creation of siloed solutions within a company\u2014solutions that are used in one department but make no sense in others. In such cases, it may be advisable to choose a comprehensive solution as your new software or to integrate the new solution into your existing system landscape. myPARM is one such comprehensive solution that not only offers various modules in the area of project management\u2014which you can combine to suit your individual needs\u2014but, with its numerous interfaces, can also be flexibly integrated into your existing systems. In addition, myPARM includes numerous supporting functions, such as document management, risk and opportunity management, and personalization.\u00a0<br \/>If you initially only need a less comprehensive solution, you can use individual modules of the software and keep others hidden. Thanks to myPARM\u2019s high flexibility, the software can then grow with your needs. If you wish, you can even use management software or the new BI module in addition to the project management functions.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_5 et_pb_row et_block_row\">\n<div class=\"et_pb_column_5 et_pb_column et_pb_column_1_2 et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_5 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>More about the project management software myPARM:<\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/parm.com\/en\/myparm\/\">More information<\/a><\/div>\n<\/div>\n\n<div class=\"et_pb_column_6 et_pb_column et_pb_column_1_2 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_6 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Would you like to get to know myPARM in a demo? Then make an appointment with us right away! <\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_1_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_1 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/calendly.com\/parmag\/myparm-webdemo\" target=\"_blank\">Book meeting<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_section_1 et_pb_section et_section_regular et_block_section\">\n<div class=\"et_pb_row_6 et_pb_row et_block_row\">\n<div class=\"et_pb_column_7 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><!-- Begin Sendinblue Form -->\n<!-- START - We recommend to place the below code in head tag of your website html -->\n<style>\n  @font-face {\n    font-display: block;\n    font-family: Roboto;\n    src: url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/normal\/normal\/7529907e9eaf8ebb5220c5f9850e3811.woff2) format(\"woff2\"), url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/normal\/normal\/25c678feafdc175a70922a116c9be3e7.woff) format(\"woff\")\n  }\n\n  @font-face {\n    font-display: fallback;\n    font-family: Roboto;\n    font-weight: 600;\n    src: url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/medium\/normal\/6e9caeeafb1f3491be3e32744bc30440.woff2) format(\"woff2\"), url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/medium\/normal\/71501f0d8d5aa95960f6475d5487d4c2.woff) format(\"woff\")\n  }\n\n  @font-face {\n    font-display: fallback;\n    font-family: Roboto;\n    font-weight: 700;\n    src: url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/bold\/normal\/3ef7cf158f310cf752d5ad08cd0e7e60.woff2) format(\"woff2\"), url(https:\/\/assets.sendinblue.com\/font\/Roboto\/Latin\/bold\/normal\/ece3a1d82f18b60bcce0211725c476aa.woff) format(\"woff\")\n  }\n\n  #sib-container input:-ms-input-placeholder {\n    text-align: left;\n    font-family: \"Helvetica\", sans-serif;\n    color: #c0ccda;\n  }\n\n  #sib-container input::placeholder {\n    text-align: left;\n    font-family: \"Helvetica\", sans-serif;\n    color: #c0ccda;\n  }\n\n  #sib-container textarea::placeholder {\n    text-align: left;\n    font-family: \"Helvetica\", sans-serif;\n    color: #c0ccda;\n  }\n<\/style>\n<link rel=\"stylesheet\" href=\"https:\/\/sibforms.com\/forms\/end-form\/build\/sib-styles.css\">\n<!-- END - We recommend to place the above code in head tag of your website html -->\n\n<!-- START - We recommend to place the below code where you want the form in your website html -->\n<div class=\"sib-form\" style=\"text-align: center;\n         background-color: transparent;                                 \">\n  <div id=\"sib-form-container\" class=\"sib-form-container\">\n    <div id=\"error-message\" class=\"sib-form-message-panel\" style=\"font-size:16px; text-align:left; font-family:\" helvetica=\"\" sans-serif=\"\" color:=\"\" background-color:=\"\" border-radius:3px=\"\" border-color:=\"\">\n      <div class=\"sib-form-message-panel__text sib-form-message-panel__text--center\">\n        <svg viewbox=\"0 0 512 512\" class=\"sib-icon sib-notification__icon\">\n          <path d=\"M256 40c118.621 0 216 96.075 216 216 0 119.291-96.61 216-216 216-119.244 0-216-96.562-216-216 0-119.203 96.602-216 216-216m0-32C119.043 8 8 119.083 8 256c0 136.997 111.043 248 248 248s248-111.003 248-248C504 119.083 392.957 8 256 8zm-11.49 120h22.979c6.823 0 12.274 5.682 11.99 12.5l-7 168c-.268 6.428-5.556 11.5-11.99 11.5h-8.979c-6.433 0-11.722-5.073-11.99-11.5l-7-168c-.283-6.818 5.167-12.5 11.99-12.5zM256 340c-15.464 0-28 12.536-28 28s12.536 28 28 28 28-12.536 28-28-12.536-28-28-28z\"\/>\n        <\/svg>\n        <span class=\"sib-form-message-panel__inner-text\">\n Ihre Anmeldung konnte nicht gespeichert werden. 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Zu diesem Zweck gestatte ich der Parm AG mein \u00d6ffnungs-, Klick- und Downloadverhalten im Newsetter zu analysieren und ein personenbezogenes Nutzerprofil von mir zu erstellen. Die <a href=\"https:\/\/parm.com\/datenschutzerklaerung\" target=\"_blank\" rel=\"noopener\">Datenschutzerkl\u00e4rung <\/a>habe ich gelesen und akzeptiere diese. 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