{"id":3917,"date":"2022-02-01T14:17:04","date_gmt":"2022-02-01T13:17:04","guid":{"rendered":"https:\/\/parm.com\/?p=3917"},"modified":"2026-03-02T16:06:37","modified_gmt":"2026-03-02T15:06:37","slug":"3-common-mistakes-in-project-management-2","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/3-common-mistakes-in-project-management-2\/","title":{"rendered":"3 common mistakes in project management"},"content":{"rendered":"\n<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1>3 common mistakes in project management<\/h1>\n<p><span style=\"font-size: large;\">We encounter these mistakes in almost every company<br \/><\/span><\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_1 et_pb_row et_pb_equal_columns et_block_row\"><div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/11\/Post_mistakes.jpg\" title=\"Post_error\" alt=\"3 common mistakes in project management\" \/><\/span><\/div><div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>No project runs optimally and without problems. But you can easily avoid mistakes that numerous project managers have made before you. So today we present the three problems we encounter in almost every company and explain how you can fix them.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_2 et_pb_row et_block_row\"><div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/3-common-mistakes-in-project-management-2\/#1_Lack_of_transparency\" >1. Lack of transparency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/3-common-mistakes-in-project-management-2\/#2_Poor_organisation\" >2. Poor organisation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/parm.com\/en\/3-common-mistakes-in-project-management-2\/#3_Resource_utilisation\" >3. Resource utilisation<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Lack_of_transparency\"><\/span>1. Lack of transparency<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether it\u2019s about tasks, finances or resources \u2013 lack of transparency is a big problem in project management. For example, many employees like to rely on their own email inbox, calendar or notebook with a to-do list for task management. However, this only works well until they work on projects together with others. Important tasks are quickly lost, misunderstandings arise in communication and it becomes unclear at which stage the project is. Furthermore, if individual team members work from a different location or from home, trouble is inevitable and the project is very likely to be delayed. Management is also only provided with incomplete and outdated data in this way. On the basis of this inaccurate data, wrong decisions may then be made. However, the issue of lack of transparency does not only concern the communication of the employees, but also the communication of their superiors. We often find that team members do not know exactly what is expected of them, what tasks they should fulfil and what goals they are supposed to work towards.<\/p>\n<p>To avoid these problems, a clear structure is required for all communication. It also helps if all information on a project is collected centrally and made available to all participants at all times. A suitable <a href=\"https:\/\/new-site.parm.com\/en\/myparm\/\" title=\"To the myPARM project management software\">project management tool<\/a> helps to structure the course of a project, all resources, tasks and deadlines. Here, employees can also enter the current status of the project so that project managers can call up the status of the project at any time in order to be able to react quickly and flexibly to any delays or problems in the process.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Poor_organisation\"><\/span>2. Poor organisation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We often see that project management teams have difficulties in organising projects, so that projects do not meet the specified cost, quality and time. What we notice again and again is an unmanageable jumble of different Excel lists for project planning. As these lists are independent of all other systems in the company, important data has to be transferred to the lists and vice versa in a time-consuming process. In addition, it is often the case that each employee has his or her own preferred list. This means that not always the same data is collected and consistently transparent data cannot be provided within the company. Even in better organised companies, several project management tools are often used at once: one for time tracking, one to coordinate tasks, one for project management, and so on. Therefore maintaining an overview is not that easy. Therefore maintaining an overview is not that easy. Moreover, entering data into all the tools takes a lot of time and quickly leads to confusion and data chaos.<\/p>\n<p>But handling projects efficiently and in a structured way is not that difficult if you use the right tools. Project management software that has <a href=\"https:\/\/new-site.parm.com\/en\/myparm\/your-solutions\/\" title=\"Interfaces of myPARM\">interfaces<\/a>to other systems of your company saves a lot of time in maintaining project data. Structuring projects and tasks is easier when <a href=\"https:\/\/new-site.parm.com\/2022\/01\/19\/projektmanagement-abc-b-wie-best-practice\/\" title=\"To the article Best Practice\">best practice<\/a> approaches and templates are used. In addition, integrated working <a href=\"https:\/\/new-site.parm.com\/en\/myparm\/time-and-expense-recording\/\" title=\"To the time recording of myPARM\">time recording<\/a> and a <a href=\"https:\/\/new-site.parm.com\/en\/myparm\/task-management\/\" title=\"To the task management of myPARM\" target=\"_blank\" rel=\"noopener\">task management system<\/a> help employees to fulfil their tasks optimally and within the specified framework. A good project management software that is optimally adapted to your company is not exactly cheap at first, but the great savings potential it brings with it makes the purchase worthwhile in any case.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Resource_utilisation\"><\/span>3. Resource utilisation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Resource utilisation is also a common problem in project management. It is easy to keep track of resource planning in small teams, but it becomes difficult to keep track of all employees, their capacities, tasks and absences for larger projects. This quickly leads to bottlenecks and deviations from the plan. This quickly leads to bottlenecks and deviations from the plan. We often see that individual employees with special skills are heavily overworked. Lack of transparency and sub-optimal organisation of projects add to this overload as well. If the resource utilisation is not clear already at the beginning of a project, this often leads to unrealistic schedules that cannot be met in the end. Furthermore, if employees are absent for a while due to illness, for example, the project can no longer be realised as planned.<\/p>\n<p>A good <a href=\"https:\/\/new-site.parm.com\/en\/myparm\/resource-management\/\" title=\"To the resource management of myPARM\">resource management<\/a> system is essential in such cases. This allows the resource requirements of a project to be precisely determined and allocated. This allows the resource requirements of a project to be precisely determined and allocated. This way you can keep track of who is currently working on which project and who still has free capacities. In addition, you can react quickly if something changes in your plans or if employees are not available.<\/p>\n<ul start=\"5\"><\/ul>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_3 et_pb_row et_block_row\"><div class=\"et_pb_column_3 et_pb_column et_pb_column_2_3 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Have you identified similar challenges in your company or have you already found an optimal way to deal with them? We would be happy to talk to you about your individual difficulties in project management and support you in developing a suitable solution.<\/p>\n<ul start=\"2\"><\/ul>\n<ul start=\"5\"><\/ul>\n<\/div><\/div><\/div><div class=\"et_pb_column_4 et_pb_column et_pb_column_1_3 et-last-child et_block_column et_pb_column_empty et_pb_css_mix_blend_mode_passthrough\"><\/div><\/div><div class=\"et_pb_row_4 et_pb_row et_block_row\"><div class=\"et_pb_column_5 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><div class=\"shariff shariff-align-left shariff-widget-align-left\" style=\"display:none\"><ul class=\"shariff-buttons theme-round orientation-horizontal buttonsize-medium\"><li class=\"shariff-button facebook shariff-nocustomcolor\" style=\"background-color:#4273c8\"><a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https%3A%2F%2Fparm.com%2Fen%2F3-common-mistakes-in-project-management-2%2F\" title=\"Bei Facebook teilen\" aria-label=\"Bei Facebook teilen\" role=\"button\" rel=\"nofollow\" class=\"shariff-link\" style=\"; background-color:#3b5998; color:#fff\" target=\"_blank\"><span class=\"shariff-icon\" style=\"\"><svg width=\"32px\" height=\"20px\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 18 32\"><path fill=\"#3b5998\" d=\"M17.1 0.2v4.7h-2.8q-1.5 0-2.1 0.6t-0.5 1.9v3.4h5.2l-0.7 5.3h-4.5v13.6h-5.5v-13.6h-4.5v-5.3h4.5v-3.9q0-3.3 1.9-5.2t5-1.8q2.6 0 4.1 0.2z\"\/><\/svg><\/span><\/a><\/li><li class=\"shariff-button linkedin shariff-nocustomcolor\" style=\"background-color:#1488bf\"><a href=\"https:\/\/www.linkedin.com\/sharing\/share-offsite\/?url=https%3A%2F%2Fparm.com%2Fen%2F3-common-mistakes-in-project-management-2%2F\" title=\"Bei LinkedIn teilen\" aria-label=\"Bei LinkedIn teilen\" role=\"button\" rel=\"noopener nofollow\" class=\"shariff-link\" style=\"; background-color:#0077b5; color:#fff\" target=\"_blank\"><span class=\"shariff-icon\" style=\"\"><svg width=\"32px\" height=\"20px\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 27 32\"><path fill=\"#0077b5\" d=\"M6.2 11.2v17.7h-5.9v-17.7h5.9zM6.6 5.7q0 1.3-0.9 2.2t-2.4 0.9h0q-1.5 0-2.4-0.9t-0.9-2.2 0.9-2.2 2.4-0.9 2.4 0.9 0.9 2.2zM27.4 18.7v10.1h-5.9v-9.5q0-1.9-0.7-2.9t-2.3-1.1q-1.1 0-1.9 0.6t-1.2 1.5q-0.2 0.5-0.2 1.4v9.9h-5.9q0-7.1 0-11.6t0-5.3l0-0.9h5.9v2.6h0q0.4-0.6 0.7-1t1-0.9 1.6-0.8 2-0.3q3 0 4.9 2t1.9 6z\"\/><\/svg><\/span><\/a><\/li><li class=\"shariff-button xing shariff-nocustomcolor\" style=\"background-color:#29888a\"><a href=\"https:\/\/www.xing.com\/spi\/shares\/new?url=https%3A%2F%2Fparm.com%2Fen%2F3-common-mistakes-in-project-management-2%2F\" title=\"Bei XING teilen\" aria-label=\"Bei XING teilen\" role=\"button\" rel=\"noopener nofollow\" class=\"shariff-link\" style=\"; background-color:#126567; color:#fff\" target=\"_blank\"><span class=\"shariff-icon\" style=\"\"><svg width=\"32px\" height=\"20px\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 25 32\"><path fill=\"#126567\" d=\"M10.7 11.9q-0.2 0.3-4.6 8.2-0.5 0.8-1.2 0.8h-4.3q-0.4 0-0.5-0.3t0-0.6l4.5-8q0 0 0 0l-2.9-5q-0.2-0.4 0-0.7 0.2-0.3 0.5-0.3h4.3q0.7 0 1.2 0.8zM25.1 0.4q0.2 0.3 0 0.7l-9.4 16.7 6 11q0.2 0.4 0 0.6-0.2 0.3-0.6 0.3h-4.3q-0.7 0-1.2-0.8l-6-11.1q0.3-0.6 9.5-16.8 0.4-0.8 1.2-0.8h4.3q0.4 0 0.5 0.3z\"\/><\/svg><\/span><\/a><\/li><li class=\"shariff-button mailto shariff-nocustomcolor\" style=\"background-color:#a8a8a8\"><a href=\"mailto:?body=https%3A%2F%2Fparm.com%2Fen%2F3-common-mistakes-in-project-management-2%2F&subject=3%20common%20mistakes%20in%20project%20management\" title=\"Per E-Mail versenden\" aria-label=\"Per E-Mail versenden\" role=\"button\" rel=\"noopener nofollow\" class=\"shariff-link\" style=\"; background-color:#999; color:#fff\"><span class=\"shariff-icon\" style=\"\"><svg width=\"32px\" height=\"20px\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path fill=\"#999\" d=\"M32 12.7v14.2q0 1.2-0.8 2t-2 0.9h-26.3q-1.2 0-2-0.9t-0.8-2v-14.2q0.8 0.9 1.8 1.6 6.5 4.4 8.9 6.1 1 0.8 1.6 1.2t1.7 0.9 2 0.4h0.1q0.9 0 2-0.4t1.7-0.9 1.6-1.2q3-2.2 8.9-6.1 1-0.7 1.8-1.6zM32 7.4q0 1.4-0.9 2.7t-2.2 2.2q-6.7 4.7-8.4 5.8-0.2 0.1-0.7 0.5t-1 0.7-0.9 0.6-1.1 0.5-0.9 0.2h-0.1q-0.4 0-0.9-0.2t-1.1-0.5-0.9-0.6-1-0.7-0.7-0.5q-1.6-1.1-4.7-3.2t-3.6-2.6q-1.1-0.7-2.1-2t-1-2.5q0-1.4 0.7-2.3t2.1-0.9h26.3q1.2 0 2 0.8t0.9 2z\"\/><\/svg><\/span><\/a><\/li><\/ul><\/div><\/div><\/div><\/div><\/div><\/div><div class=\"et_pb_section_1 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_5 et_pb_row et-vb-row--no-module et_block_row\"><div class=\"et_pb_column_6 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_column_empty et_pb_css_mix_blend_mode_passthrough\"><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>No project runs optimally and without problems. We present 3 mistakes that we encounter in almost every company and explain how you can avoid them.<\/p>\n","protected":false},"author":1,"featured_media":12211,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,49],"tags":[53,479,52],"class_list":["post-3917","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-project-management","tag-projektmanagement","tag-projektmanagement-en","tag-trends"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>3 common mistakes in project management<\/title>\n<meta name=\"description\" content=\"No project runs optimally and without problems. 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