{"id":12443,"date":"2022-11-10T11:22:38","date_gmt":"2022-11-10T10:22:38","guid":{"rendered":"https:\/\/parm.com\/?p=12443"},"modified":"2026-03-02T16:08:30","modified_gmt":"2026-03-02T15:08:30","slug":"selection-of-the-right-bi-software-2","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/","title":{"rendered":"Selection of the right BI software"},"content":{"rendered":"\n<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1>Selection of the right BI software<\/h1>\n<p><span style=\"font-size: large;\">A few steps to the optimal solution<\/span><\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_1 et_pb_row et_block_row\"><div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img decoding=\"async\" src=\"https:\/\/new-site.parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software.jpg\" title=\"Selection_BI-Software\" alt=\"Selection of the right BI software\" \/><\/span><\/div><\/div><\/div><div class=\"et_pb_row_2 et_pb_row et_pb_equal_columns et_block_row\"><div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>You would like your company to benefit from the many advantages of a Business Intelligence solution in future? This is a great decision for the future of your company! However, before you can get started with it, you should do your duties thoroughly, as once you have chosen a software, it will be used in your company for a long time. Therefore, it is important to find the best option for your needs.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_3 et_pb_row et_block_row\"><div class=\"et_pb_column_3 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/#Seven_steps_to_the_best_BI_software\" >Seven steps to the best BI software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Seven_steps_to_the_best_BI_software\"><\/span>Seven steps to the best BI software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><\/h3>\n<h3>1. Kick-Off<\/h3>\n<p>In an initial meeting with your core team, you not only determine which steps should be taken to select the right software, but also define who, apart from your core team, should be involved in the software selection. Such a core team usually consists of the most important business users as well as the necessary colleagues from the IT department. Determine in the team whether the requirements for the software should be collected in workshops or in interviews and who should participate. Interviews provide the advantage that everyone involved has time to formulate their needs and requirements precisely. Workshops, on the other hand, often generate additional ideas due to group dynamics.<\/p>\n<h3><\/h3>\n<h3>2. Analyse the current state and define requirements<\/h3>\n<p>In the following, take the time to analyse the current state in your company and to collect all the requirements that the new software must fulfil. Discuss how data is currently collected and analysed, where there are difficulties and how BI software can help. In this way, you can compile a catalogue of requirements. There are four categories:<\/p>\n<ul>\n<li><strong>Functional requirements:<\/strong><br \/>Collect all the functions that are required. What range of functions the software should ultimately have is also dictated by its subsequent area of application. Many BI systems can be used flexibly, but have a focus on specific areas or functions. Also clarify which functions are essential and which are optional.<\/li>\n<li><strong>Technical requirements:<\/strong><br \/>The technical requirements deal with topics such as data security, data protection, necessary performance, platforms, operating systems and database technology. Necessary interfaces to currently used systems must also be considered so that the selected software can be optimally integrated into your IT landscape.<\/li>\n<li><strong>Organisational requirements:<\/strong><br \/>This point deals, for example, with the issue of authorisations. Should all users have access to all functions and data, or should there be different authorisations for different user groups? How should authorisations be handled?<\/li>\n<li><strong>General requirements:<\/strong><br \/>In addition, there may also be general requirements, e.g. it may be important that the software support is offered in a certain language, you want a provider from your home country or you want to be shown references from a similar business sector. The future-proofing of the provider or the expected implementation time can also be important criteria.<\/li>\n<\/ul>\n<p>It is important to include all stakeholders in this step. Therefore, you should not only consider the future main users of the software, but also include the management or users who only occasionally need information from the BI software or are presented with ready-made reports. This is the only way to get a complete overview of the requirements.<br \/>Also consider that requirements might change over time. Therefore, it may be useful to analyse the requirements in an iterative process and change the list as needed.<\/p>\n<h3><\/h3>\n<h3>3. Define criteria<\/h3>\n<p>Once you have gathered all the requirements, you can turn them into criteria for software selection. Consider how important each criterion is in order to find out which core criteria your future BI software should have in any case.<br \/>The final catalogue of criteria should then be approved by all parties involved.<\/p>\n<h3><\/h3>\n<h3>4. Product research<\/h3>\n<p>You can now start looking for suitable BI solutions. This is not an easy task, as there are countless options on the market and the number is constantly growing. However, based on your core criteria, you can quickly narrow down whether a solution is generally eligible or not. In this way you get a long list with a maximum of 20 to 30 software solutions. You can then narrow down the list to a short list of three to five solutions by using the other criteria.<\/p>\n<h3><\/h3>\n<h3>5. Evaluate suitability<\/h3>\n<p>In order to compare several BI solutions with each other and to select the optimal software for your company, you should now arrange demo appointments with the providers of your short list. This way you can find out exactly how well the offered solution matches your requirements and see it in action. You may be able to narrow down your list even further in this way.<br \/>Afterwards, the remaining solutions should be examined thoroughly in detail. Here, not only the various functions are important, but also the user-friendliness. Many providers offer a free test or a pilot run. Alternatively, you can use a proof of concept (PoC). In this case, the software provider uses a task from your company to show how the required functions are implemented in the software.<br \/><em><strong>Our tip:<\/strong><\/em> Take enough time for this step and test the different options as well as possible. Prepare tasks for this that support you in testing or that you pass on to the providers for the PoC. An evaluation sheet based on the originally selected requirement criteria can also help you to assess the options.<\/p>\n<h3><\/h3>\n<h3>6. Estimate implementation effort and costs<\/h3>\n<p>The effort required to implement the software and the costs incurred by the software also play an important role in the selection process. Therefore, clarify the following points for all options:<\/p>\n<ul>\n<li>Time needed to implement the software<\/li>\n<li>Costs for hardware, possible hosting of the software or use in a cloud<\/li>\n<li>Time required for any installation of the software<\/li>\n<li>Licence costs<\/li>\n<li>Maintenance costs<\/li>\n<li>Costs for consulting services<\/li>\n<li>Costs and time for any necessary adjustments to the software<\/li>\n<li>Costs and time for training of managers and employees<\/li>\n<li>Costs for integrating the software into your IT environment<\/li>\n<\/ul>\n<h3><\/h3>\n<h3>7. Selection<\/h3>\n<p>You and your core team can now make an informed decision on one of the software solutions. Consider carefully and in detail which option is best for your business.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_4 et_pb_row et_block_row\"><div class=\"et_pb_column_4 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The decision for a BI software should be made carefully, as your company should work with the same software in the long term in order to get the greatest possible benefit from the software. For this purpose, all necessary functional, technical, organisational and general requirements as well as the resulting effort should be critically assessed and all stakeholders should be included in the selection process. You should also bear in mind that requirements can change over time and that it should therefore be possible to adapt the software to them in future.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_5 et_pb_row et_block_row\"><div class=\"et_pb_column_5 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_4 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span> is a business intelligence software that can be customised according to your needs. The software provides you with data from numerous interfaces in one system. This data can be processed, analysed and visualised according to your wishes so that you can design reports entirely according to your needs. As a special feature, it is also possible to immediately convert findings into actions in the fully integrated task management in myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span>.<\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_6 et_pb_row et_block_row\"><div class=\"et_pb_column_6 et_pb_column et_pb_column_1_2 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_5 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Weitere Informationen \u00fcber die Business Intelligence Software myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span>:<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/parm.com\/myparm-bi\/\" target=\"_blank\">Mehr Infos<\/a><\/div><\/div><div class=\"et_pb_column_7 et_pb_column et_pb_column_1_2 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_6 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>M\u00f6chten Sie\u200b myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span> in einer Demonstration kennenlernen? Dann vereinbaren Sie gleich einen Termin!<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_1_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_1 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-button--default\" href=\"https:\/\/calendly.com\/parmag\/myparm-biact-webdemo\" target=\"_blank\">Termin vereinbaren<\/a><\/div><\/div><\/div><div class=\"et_pb_row_7 et_pb_row et_block_row\"><div class=\"et_pb_column_8 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><div class=\"shariff shariff-align-left shariff-widget-align-left\" style=\"display:none\"><ul class=\"shariff-buttons theme-round orientation-horizontal buttonsize-medium\"><li class=\"shariff-button facebook shariff-nocustomcolor\" style=\"background-color:#4273c8\"><a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https%3A%2F%2Fparm.com%2Fen%2Fselection-of-the-right-bi-software-2%2F\" title=\"Bei Facebook teilen\" aria-label=\"Bei Facebook teilen\" role=\"button\" rel=\"nofollow\" class=\"shariff-link\" style=\"; 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