{"id":12443,"date":"2022-11-10T11:22:38","date_gmt":"2022-11-10T10:22:38","guid":{"rendered":"https:\/\/parm.com\/?p=12443"},"modified":"2026-09-15T10:14:08","modified_gmt":"2026-09-15T08:14:08","slug":"selection-of-the-right-bi-software-2","status":"publish","type":"post","link":"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/","title":{"rendered":"Selection of the right BI software"},"content":{"rendered":"\n<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h1>Selection of the right BI software<\/h1>\n<p><span style=\"font-size: large;\">A few steps to the optimal solution<\/span><\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_1 et_pb_row et_block_row\"><div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_image_0 et_pb_image et_pb_module et_block_module\"><span class=\"et_pb_image_wrap\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software.jpg\" alt=\"Selection of the right BI software\" title=\"Selection_BI-Software\" width=\"2500\" height=\"1313\" srcset=\"https:\/\/parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software.jpg 2500w, https:\/\/parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software-1280x672.jpg 1280w, https:\/\/parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software-980x515.jpg 980w, https:\/\/parm.com\/wp-content\/uploads\/2022\/11\/Select_BI-Software-480x252.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2500px, 100vw\" class=\"wp-image-12451\" \/><\/span><\/div><\/div><\/div><div class=\"et_pb_row_2 et_pb_row et_pb_equal_columns et_block_row\"><div class=\"et_pb_column_2 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>You would like your company to benefit from the many advantages of a Business Intelligence solution in future? This is a great decision for the future of your company! However, before you can get started with it, you should do your duties thoroughly, as once you have chosen a software, it will be used in your company for a long time. Therefore, it is important to find the best option for your needs.   <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_3 et_pb_row et_block_row\"><div class=\"et_pb_column_3 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/#Seven_steps_to_the_best_BI_software\" >Seven steps to the best BI software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/parm.com\/en\/selection-of-the-right-bi-software-2\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Seven_steps_to_the_best_BI_software\"><\/span>Seven steps to the best BI software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><\/h3>\n<h3>1. Kick-Off<\/h3>\n<p>In an initial meeting with your core team, you not only determine which steps should be taken to select the right software, but also define who, apart from your core team, should be involved in the software selection. Such a core team usually consists of the most important business users as well as the necessary colleagues from the IT department. Determine in the team whether the requirements for the software should be collected in workshops or in interviews and who should participate. Interviews provide the advantage that everyone involved has time to formulate their needs and requirements precisely. Workshops, on the other hand, often generate additional ideas due to group dynamics.    <\/p>\n<h3><\/h3>\n<h3>2. Analyse the current state and define requirements<\/h3>\n<p>In the following, take the time to analyse the current state in your company and to collect all the requirements that the new software must fulfil. Discuss how data is currently collected and analysed, where there are difficulties and how BI software can help. In this way, you can compile a catalogue of requirements. There are four categories:   <\/p>\n<ul>\n<li><strong>Functional Requirements:<\/strong><br \/>Compile a list of all desired functions. The software\u2019s final scope of functionality will also be determined by its intended area of application. Many BI systems are versatile, but they tend to focus on specific areas or functions. Also clarify which functions are absolutely essential and which are optional.   <\/li>\n<li><strong>Technical Requirements:<\/strong><br \/>The technical requirements address topics such as data security, data protection, required performance, platforms, operating systems, and database technology. Necessary interfaces with currently used systems must also be taken into account to ensure that the selected software can be optimally integrated into your IT environment. <\/li>\n<li><strong>Organizational Requirements:<\/strong><br \/>This section addresses topics such as permissions. Should all users have access to all features and data, or should there be different permissions for different user groups? How should permissions be managed?  <\/li>\n<li><strong>General Requirements:<\/strong><br \/>In addition, there may be general requirements; for example, it may be important that software support be offered in a specific language, that the provider be based in your home country, or that the provider provide references from a similar industry sector. The provider\u2019s long-term viability or the estimated implementation time can also be important criteria. <\/li>\n<\/ul>\n<p>It is important to involve all stakeholders in this step. Therefore, don\u2019t just consider the future primary users of the software; also include management and users who only occasionally need information from the BI software or who are provided with ready-made reports. This is the only way to obtain a complete overview of the requirements.<br \/>Also keep in mind that requirements can change over time. Therefore, it may be helpful to analyze the requirements in an iterative process and update the list as needed.   <\/p>\n<h3><\/h3>\n<h3>3. Define criteria<\/h3>\n<p>Once you have identified all the requirements, you can convert them into criteria for selecting software. As you do so, weigh the importance of each criterion to determine which core criteria your future BI software must definitely include.<br \/>The final list of criteria should then be approved by all stakeholders. <\/p>\n<h3><\/h3>\n<h3>4. Product research<\/h3>\n<p>You can now start looking for suitable BI solutions. This is not an easy task, as there are countless options on the market and the number is constantly growing. However, based on your core criteria, you can quickly narrow down whether a solution is generally eligible or not. In this way you get a long list with a maximum of 20 to 30 software solutions. You can then narrow down the list to a short list of three to five solutions by using the other criteria.    <\/p>\n<h3><\/h3>\n<h3>5. Evaluate suitability<\/h3>\n<p>To compare multiple BI solutions and select the best software for your company, you should now schedule demo sessions with the vendors on your shortlist. This will allow you to thoroughly assess how well the offered solution aligns with your requirements and see it in action. In some cases, this may allow you to narrow down your list even further.<br \/>Next, you should examine the remaining solutions in detail and thoroughly. Not only are the various features important here, but so is user-friendliness. Many providers offer a free trial or a pilot program. Alternatively, you can use a proof of concept (PoC). In this process, the software provider demonstrates, using a specific task from your company, how the required features are implemented in the software.      <br \/><em><strong>Our tip:<\/strong><\/em> Take plenty of time for this step and test the various options as thoroughly as possible. To do this, prepare test scenarios that will help you during testing or that you can share with the vendors for the PoC. An evaluation form based on the originally selected requirements criteria can also help you assess the options.  <\/p>\n<h3><\/h3>\n<h3>6. Estimate implementation effort and costs<\/h3>\n<p>The effort required to implement the software and the costs incurred by the software also play an important role in the selection process. Therefore, clarify the following points for all options: <\/p>\n<ul>\n<li>Time needed to implement the software<\/li>\n<li>Costs for hardware, possible hosting of the software or use in a cloud<\/li>\n<li>Time required for any installation of the software<\/li>\n<li>Licence costs<\/li>\n<li>Maintenance costs<\/li>\n<li>Costs for consulting services<\/li>\n<li>Costs and time for any necessary adjustments to the software<\/li>\n<li>Costs and time for training of managers and employees<\/li>\n<li>Costs for integrating the software into your IT environment<\/li>\n<\/ul>\n<h3><\/h3>\n<h3>7. Selection<\/h3>\n<p>You and your core team can now make an informed decision on one of the software solutions. Consider carefully and in detail which option is best for your business. <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_4 et_pb_row et_block_row\"><div class=\"et_pb_column_4 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_3 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The decision for a BI software should be made carefully, as your company should work with the same software in the long term in order to get the greatest possible benefit from the software. For this purpose, all necessary functional, technical, organisational and general requirements as well as the resulting effort should be critically assessed and all stakeholders should be included in the selection process. You should also bear in mind that requirements can change over time and that it should therefore be possible to adapt the software to them in future.  <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_5 et_pb_row et_block_row\"><div class=\"et_pb_column_5 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_4 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>myPARM BI is business intelligence software that can be customized to meet your specific needs<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span>. The software provides you with data from numerous interfaces within a single system. This data can be processed, analyzed, and visualized according to your preferences, allowing you to design reports tailored exactly to your needs. A unique feature of myPARM BI is<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span>, it\u2019s also possible to immediately translate insights into actions within the fully integrated task management system.   <\/p>\n<\/div><\/div><\/div><\/div><div class=\"et_pb_row_6 et_pb_row et_block_row\"><div class=\"et_pb_column_6 et_pb_column et_pb_column_1_2 et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_5 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Learn more about the Business Intelligence Software Software myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span>:<\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--group--divi-button--divi-button--hi917qs--default_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--group--divi-button--divi-button--hi917qs--default preset--module--divi-button--default\" href=\"https:\/\/parm.com\/myparm-bi\/\" target=\"_blank\">More info<\/a><\/div><\/div><div class=\"et_pb_column_7 et_pb_column et_pb_column_1_2 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_6 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--module--divi-text--default\"><div class=\"et_pb_text_inner\"><p>Would you like to get to know myPARM BI<span style=\"font-size: x-small;\"><sup>act<\/sup><\/span> in a demo presentation? Then make an appointment right away! <\/p>\n<\/div><\/div><div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_1_wrapper preset--group--divi-button--divi-button--hi917qs--default_wrapper preset--module--divi-button--default_wrapper\"><a class=\"et_pb_button_1 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module preset--group--divi-button--divi-button--hi917qs--default preset--module--divi-button--default\" href=\"https:\/\/calendly.com\/parmag\/myparm-biact-webdemo\" target=\"_blank\">Book meeting<\/a><\/div><\/div><\/div><div class=\"et_pb_row_7 et_pb_row et_block_row\"><div class=\"et_pb_column_8 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><div class=\"shariff shariff-align-left shariff-widget-align-left\" style=\"display:none\"><ul class=\"shariff-buttons theme-round orientation-horizontal buttonsize-medium\"><li class=\"shariff-button facebook shariff-nocustomcolor\" style=\"background-color:#4273c8\"><a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https%3A%2F%2Fparm.com%2Fen%2Fselection-of-the-right-bi-software-2%2F\" title=\"Bei Facebook teilen\" aria-label=\"Bei Facebook teilen\" role=\"button\" rel=\"nofollow\" class=\"shariff-link\" style=\"; 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